This project schedule defines a plan for an online radio project execution. Skyline online radio is a web based radio that is intended to facilitate an online forum for colleges on the eastern coast in United Arab Emirates. Schedules form a vital component for any project because they show the project team, project stakeholders and sponsor on the progress state of the project at a definite time.
The rationale for a schedule management plan identifies the method the project team uses to create the project schedule. The schedule management plan also consists of ways the team use to monitor, and manage the project schedule including changes made once the schedule’s baseline has been accepted. This involves the identification, analysis, and documentation of schedule-related changes.
Schedule Management Approach
The Skyline online radio project schedule will be created using Microsoft Project 20XX or a similar project schedule management software tool. The process starts by identifying the deliverable that includes website development and setup, e-mail accounts, website logo, and domain name registration which are identified in the work break down structure (WBS) of the Skyline online radio project. Activity definition covers the particular work packages that must be carried out to attain each project deliverable1.
The work package sequence will be determined using the activity sequencing tools like the network diagram tool. An assignment of relationships between the project activities can then be determined. Estimates for activity duration are used to determine the work periods included within the work packages. A resource estimation process can be for allocating the project resources to their respective work packages and thereby complete the schedule development.
After completing the preparation of the preliminary schedule, its review will be carried out by the project team. This is to tentatively identify any resources allocated to respective project tasks. Skyline online radio project team should approve the proposed assignments, duration and schedule to each work package.
The following are considered typical milestones for this online radio project schedule:
- Develop the project’s scope statement
- The sponsor’s approval of the project’s schedule
- The sponsor’s approval of the project’s budget
- The project manager will define the project roles and responsibilities.
- Approving the project’s requirements prior to kick-off
- Defining the project’s data requirements.
Schedule development roles and responsibilities:
Fatima Mohamed as the project manager arranges to have the project work package defined. This package will be sequenced, and an estimated duration determined.2
This package will be sequenced, and an estimated duration determined. The project manager is also responsible for creating a timetable using project schedule management software such as Microsoft project 20XX and validates the project timetable with the team, sponsors, and stakeholders. The project manager will proceed to obtain the schedule’s approval by the project sponsor. Upon approval, the project manager can then baseline the schedule.
The project team consisting of Amira Al Mansouri, Maryam Salem, Kholoud, and Zainab Barman will participate in defining the project’s work package, arranging the work package activities, and estimating the work package duration and resource needed. The project team will also review and approve the proposed project schedule, and carry out any allocated activities after the project timetable is approved.
The Skyline online radio project sponsor can participate in proposed schedule reviews and endorse the final schedule to be baselined. The Skyline online radio project stakeholders can participate in reviews and validation of the planned timetable.
Schedule Changes and Thresholds
The Skyline online radio project schedule can be updated after reviewing as often as required which maybe twice a week with real project start, finish, and completion indicators that will be submitted by different task owners.
The project manager will facilitate the bi-weekly schedule reviews and updates. This will determine effects of the project schedule variances. The project manager also submits project schedule change requests, and reports the project schedule status according to the communication plan.
The Skyline online radio project team will participate in bi-weekly project schedule updates and reviews. The team should also communicate and ensure the implemented changes to the definite start and finish dates.
The effect of the change to the project schedule must also be determined. On completion of this evaluation, the project manager decides whether the change will surpass the project boundary conditions. Assuming that such is the case, a project schedule change request is presented. The proposed change is likely to reduce by 0.01 or more the work package duration.Alternatively an increase by 0.01 or more to all work package durations may be necessary3. All requested change that falls below these thresholds will be evaluated and approved by the project manager. The project manager will then implement any change that has been reviewed and approved.
Project schedule (Gantt chart using Microsoft Project/XL)
The Gantt chart is a project schedule management tool that shows the various work package tasks, their relationship, and the overall project duration. The Gantt chart also shows the sequence of the activities in each project work package.
(See appendix for the Gantt chart for the Skyline online radio project)
Duncan, WR, A guide to the project management body of knowledge, Project Management Institute, Sylva, North Carolina, 1996.
Schwalbe, K, Information technology project management, Course Technology-Cengage, Boston, 2010.
1 WR Duncan, A guide to the project management body of knowledge, Project Management Institute, Sylva, North Carolina, 1996, p. 69.
2 K Schwalbe, Information technology project management, Course Technology-Cengage, Boston, 2010, p.11.